Hello Scoutmasters and Order of the Arrow Representatives,
This year there will not be elections at summer camp. You need one of our election teams to come to one of your meetings (or banquet, which ever you prefer) to have your candidates elected. Please email me at firstname.lastname@example.org.
Thank you all,
Or contact Craig Zender at: email@example.com or 412-518-1516
Here is a calendar you can use for your Annual Plan. If you have anything you would like to see added, contact Dave Anderson firstname.lastname@example.org
For more information on PA Clearance Requirements and the links to obtain them, See the Laurel Highlands Council Website lhc-bsa.org and click on the PA Child LAw tab.
New volunteers – Effective 7/1/2015.
District committees/Commissioners/Merit badge counselors by June 30, 2015.
Current unit volunteers must be cleared by 12/31/2015.
This timeline applies to leaders in Maryland and West Virginia who are members of the Laurel Highlands Council.
Who needs clearances?
If responsible for the a child acting in place of the parent (supervision, guidance, control, etc.)
If they have “direct contact” (specific references to “troop”)
Regular, ongoing contact integral to their volunteer responsibilities
Summer or day camp
District and council
Training and advancement
Merit badge counselors
Life to Eagle Guide
Mingo Trails Advancement Committee
Kevin Dolinar, Chairman
208 Redwood Drive
Venetia, PA 15367
Using This Guide
The basic requirements for attaining the rank of Eagle Scout can be found in the Boy Scout Handbook, and the current edition of Boy Scout Requirements. For your convenience, however, they are listed in the following pages along with check-off blocks to plot your progress, plus specific guidelines on what is expected of you in order to fully satisfy all aspects of your Eagle candidacy. Please feel free to call your District Advancement Chair for assistance at any time.
All requirements for Eagle Scout, including your comprehensive final project report must be completed BY YOUR 18TH BIRTHDAY. Your Eagle Board of Review may be held within 90 days after your eighteenth birthday. Your Eagle Rank Application and a copy of your final project report shall be submitted to the Laurel Highlands Council Flag Plaza before or on your 18th birthday.
While you have the choice of waiting to the last minute to complete your requirements, and file your application and report, there is a great risk in doing so. The risk is: that should a discrepancy be found in your records, i.e. a merit badge not completed or the project not satisfying the requirements, having passed your eighteenth birthday, you have no time left to correct these shortcomings and will not obtain your Eagle. So the Advancement Committee implores you not to wait until the final hour to complete your Eagle requirements.
Eagle Service Project
Other than planning and certain approvals, the actual work on your project cannot be started until steps 1-10 on the following pages have been completed.
As an Eagle candidate you must:
• Give Leadership to Others
in a service project which is helpful to a religious institution, school, or your community. As a demonstration of leadership, YOU must plan the work, organize the personnel needed, and direct the project to its completion.
The key words are “Plan,” “Develop,” and “Give Leadership.” The requirement to provide leadership cannot be taken lightly and must be evident as you lead others in completing the project.
Eagle Scout Service Project
For a project to qualify as an Eagle Scout service project, the Scout, while a Life Scout, must plan, develop and give leadership to others in a service project. This project must benefit a religious institution, school, or community. Service to others is important. As a demonstration of leadership, the Scout must plan the work, organize the personnel needed, and direct the project to its completion. Work involving Council property, Troop property, or other BSA activities is not acceptable. The project also may not be performed for a business, or be of a commercial nature, or be a fundraiser. (See BSA Guide to Advancement 2013.)
The Eagle Project process should begin well in advance of the Scout’s 18th birthday. This procedure, from idea generation to project completion and submission of the finished project report, will take a significant amount of time to complete.
1: Planning and obtaining approvals can be a lengthy process. Many false starts and wasted time by the Scout can be avoided by preparing a simple (e.g. half-page) description of the project concept and discussing it with the Unit Leader, Troop Advancement Committee, and the Benefiting Organization Representative. (The first are three of the four signatures that will be required to approve the detailed project plan. Units may have a local procedure to advise and support the Scout, including assignment of Eagle Coaches.) The Scout should contact the District Advancement Chairman and request an Eagle Scout Coach. The District Eagle Scout Project Coach makes sure the Scout is ready for the District Project and Board of Review. However, the Scout and the Troop leadership has primary responsibility to make the Scout has a well prepared project and application. With their verbal approval and advice, the proposal section and details planning section of the 512-927 Eagle Scout Service Project Workbook.
2: As you plan your project, keep an accurate log of your activities including the dates and time spent. Refer often to the Service Project Workbook.
3: List the different tasks to be performed and when and where will they be done. List the work force members and the estimated hours for completion. Note that the manpower does not have to be Scouts, but can come from all who are able to work on your project. However, on this project YOU must be the leader for all who work on it. Just remember, it is your project and you’re the boss. (You will need to track youth/adult and member/nonmember volunteers.
4: Determine the materials and tools required, and the costs (and who is to pay). Be specific on each of these items.
5: Write up your proposed project plan, answering the questions in the workbook to the best of your ability. Remember that the person reading your plan may not know the town or area in which you plan to do your project.
6: Make any graphs, sketches, pictures, tables, etc. which will help describe the planning you’ve done to get ready to carry out your project. Before and after photos will be helpful in your final report..
7: Organize the above information in a report.
a. Type or neatly print your proposed project description and planning details. Computers may be used to generate this material using electronic version of the 512-927 Eagle Scout Service Project Workbook.
b. Ask your Scoutmaster, committee person, or Eagle Coach to review it for content and readability.
c. Make a copy for your own records.
8: This would be a good time to revisit the official from the beneficiary to go over the project details and to obtain his/her agreement. The beneficiary’s representative must sign on the designated line in the Workbook.
9: Now you are ready to have your Scoutmaster and the Troop Committee Chairman review and give their approval to your project description and planning details. Their signatures are required in the Workbook. The Troop Advancement Committee might expect that certain requirements be met, in writing, before Troop approval will be issued. The Troop and the Scout must remember that his project proposal is being presented for District approval, to an individual who has no knowledge of the boy or his project. The proposal must be written in such detail that the project may be understood (and carried out) by merely reading it.
10: Following approval of the proposal by the Troop Committee, Unit Leader and assigned Eagle Scout Coach, the individual scout contacts the District Advancement Chairman for an appointment to review the Eagle Project. The last step in developing an Eagle Service Project is gaining this approval from the District Advancement Committee. Work on the project may not begin until this District approval has been obtained.
When reviewing a project, the District Advancement Committee will be reviewing the project for the following:
• Significance: Will the project challenge the Scout? While the project does not have to be an original idea, it must not be part of an organization’s on-going program. Will the project continue to benefit the group for an extended period of time?
• Leadership: How does the Scout plan to lead others through the project? Will the largest portion of work be performed by other youth, directly supervised by him?
• Funding: The organization benefiting from the project should be approached first for funding. If funds are not available, the project cost must be a reasonable amount of money that could be raised by a youth. What is the budget for the project? Where will the Scout obtain the funding? What will he do if there are insufficient or excess funds? What are the plans to manage the funds?
• Communications: Has the Scout adequately communicated the goals of the project to all individuals involved? How does he plan to communicate with others during the project?
• Organization: How will the Scout organize the tasks and the workers? What is the time frame for completion? Project records must be maintained in extreme detail, and record keeping should begin when the project idea is being generated.
• Safety: Has the Scout identified any safety concerns? Has he read the Guide to Safe Scouting? Will he provide safety equipment? Adults must be present to operate power equipment, and two-deep leadership must be maintained at all times.
• Tools and materials: What items will the Scout need and where will he get them?
• Documentation: Drawings, sketches, maps, blue prints, etc. will greatly help to describe the project. Photos should be taken before, during, and after the project.
• Problems: Has the Scout anticipated any problems and how does he plan to deal with them?
There are certain projects that will not be considered. These would include “routine labor, a job or service normally rendered.” An Eagle Scout project is not a Troop weekend project. The Eagle Scout service project is an individual matter; therefore, two candidates will not receive credit for working on the same project.
Unit leadership should be especially careful of “Drives/collections” and “one day” projects, because of the difficulty in satisfying all of the requirements of a meaningful Eagle project. Any idea of this type should be thoroughly discussed with your District Advancement Chairman before any planning begins.
1. All projects must be discussed at the Troop level with the Scoutmaster and Troop Committee, and must also be approved by the organization being served.
2. If there are questions, or when the project has been approved at the Troop level, the Eagle Scout Candidate or The Unit leader must contact the District Advancement Chairman to schedule an appointment for approval.
3. Project work cannot begin until final project approval has been obtained from the District Advancement Committee.
4. The Eagle Scout Candidate or Unit Leader must schedule Eagle Project Reviews with the District Advancement Chairman.
NOW YOU ARE READY TO BEGIN YOUR PROJECT IN EARNEST!
As you continue to plan, organize and supervise others in completion of your project, be sure to use the activity log you established in step 2. In addition to your own activities, accurately record the activities of everyone working on your project by name, date, time, along with any changes from your original plan. These changes could involve such things as using more or less material or even a different approach to the project due to changes desired in the end product, or a more efficient accomplishment of the task. Changes from your original plan are acceptable so long as the end project satisfies the intent of the original project. Major changes to the project goals must be approved by the District Advancement Chairman.
After completing the actual project, obtain the signature of the beneficiary in your workbook. A letter from the beneficiary acknowledging completion of the project would even be better although it is not required.
The final major step in completing the Eagle Service Project is to write a final report. This report must be done in the 512-927 Eagle Scout Service Project Workbook.
NOTE: In writing your final report, you should be mindful it reflects on your work and understanding of this service project requirement; “Do Your Best” in presenting this report. You may add additional pages as required and include sketches, before and after photos and drawings that you feel are appropriate.
Preparing Your Eagle Scout Rank Application
You should print out two copies of the Eagle Scout Rank Application; one as an original and the second as a draft which you should use as a work paper before attempting to enter information on the original. As you can see, this is a very busy form and it needs your very best effort to complete it properly. Take your time and double check all of the entries to be sure to be accurate. Consult your records, such as your Scout Handbook, “Blue Cards” for merit badges earned and records that your troop advancement chairman maintains.
Remember this form is going to be forwarded to the National Office for their review and approval and only your best effort is acceptable. No “white outs” or erasures or write overs are acceptable; additional copies can be obtained from the service center. If your copy is handwritten, it must be printed and legible. All dates must include the month, day and year. If you follow and fill in the outline below, it will help to avoid some common mistakes found in many applications
Ensure Council and Unit records coincide!
The District Advancement Committee strongly recommends that all Eagle Scout Candidates request that their troop or crew leadership obtain a copy of their individual advancement record from the Laurel Highlands Council Flag Plaza. This step will allow the Candidate and his troop the opportunity to review his record and correct any errors or omissions before the application and project report are reviewed and verified by the council Eagle Scout Registrar. At the time of verification any errors or missing information will require the council office to return the application to the Scout for corrections. An application will not be verified unless all required information has already been reported to the council by the unit. This simple, easy step will prevent needless delays in verifying your application and approving you for a board of review.
Attach a statement of your ambitions and life purpose.
Attach to the application a statement of your ambitions and life purpose and a listing of positions held in your religious institution, school, camp, community or other organizations during which you demonstrated leadership skills; include honors and awards received during this service.
Your Eagle Board of Review
After you have completed all the requirements for Eagle, it is suggested that you prepare for your Eagle Board of Review by going to the Troop Committee for an informal review of your application and project, including the final report. At this time you should have the following information in its final form:
Preparing for your Eagle Board of Review
Your neatly completed application form. No white outs or cross outs are permitted. If you make an error, obtain a new application. Only the original application is required. Handwritten applications must be neat and legible. The dates are very important; for ranks they are the date of you passed the Board of Review and for Merit Badges it is the date the Merit Badge Counselor signed your “Blue Card”. List the troop number in which they were earned. See Part 3 of these guidelines for further information.
Your completed Life to Eagle packet including the final report.
Letters of reference collected from the references listed on your Eagle Application. These letters should be presented to the Board of Review by an adult from your Troop in an envelope sealed by the person giving the reference. As an alternative the letter of reference can be emailed by the person giving the reference directly to the District Advancement Committee Chairman. Your Board of Review will not be scheduled until all your references provide a reference letter or the District Advancement Chairman is informed that a reference will not provide a letter and given an opportunity (usually two weeks) to contact the reference directly.
Your completed application and your completed project report are to be submitted to Flag Plaza for review and certification. Make extra photocopies of all of this material for your use; only the originals need to be submitted to Flag Plaza.
The Flag Plaza will advise you when their review has been completed and of any discrepancies that need to be corrected. After the forms are verified by the Eagle Registrar, you or your troop will be notified and they can be picked up.
Once the card from the Registration Department of LHC is received by the District Advancement Chairman, the Chairman will contact the Eagle Scout Candidate to schedule the Board of Review. If an Eagle Scout candidate shows up for a Board or Review and is not on the schedule, the candidate will be asked by the District Advancement Chairman to be schedule for another time.
Eagle Board of Review
Appear at the appointed time and place in full Scout uniform (see Boy Scout Handbook, Page 12) and bring any advancement records you have with you, just in case there is a last minute question. It is normal to be a little nervous. Just be yourself and remember everyone wants you to do well.
This Board of Review will not be much different than those you have experienced for obtaining your earlier ranks. Try to relax and give some thought before answering the questions and you will do okay.
After the Board of Review
When the Board of Review has certified* your completion of all the requirements for Eagle Scout, there are several important administrative matters that must be completed. They are as follows:
• The District Advancement Committee Representative and the Board of Review Chairman must sign the back of the Eagle application in the spaces provided.
• An Advancement Report must be completed and signed by the two people mentioned above plus one other member of the Eagle Board.
• The Eagle Application and Advancement Report must be delivered to Flag Plaza within one week after the Board of Review.
• The Council Eagle Registrar will obtain the signature of the Council Executive and forward the application to the National Office for approval. Note: you are not an Eagle Scout until the National Office approves your application.
• When the credentials and certificates are returned from the National Office, your troop will be notified and plans can then proceed to arrange for your Eagle Court of Honor.
* Should the Eagle Board of Review find you are not qualified and you disagree with their findings, you may appeal their decision to the Council Advancement Committee. Additional information on this procedure can be found in the BSA publication entitled Guide to Advancement 2013.